What are academic transcripts and how do I get them? – Smart lanes

So many types of qualifications, so many names of certificates… It is only natural to get confused as to what a transcript is and how it differs from a degree or diploma. What is the purpose of each document and why are they needed? Let’s understand everything in this article.

  • Where can I find or obtain a transcript?
  • When and why is a transcription required?
  • How to use a transcript?

We will discuss all of these, including other common names for transcriptions, to avoid further confusion.

  1. What is a transcript?
  2. What is a Transcript of Records (ToR)?
    1. Documents Known as Transcripts / Common Names of Transcripts
  3. What is the difference between a diploma, a diploma and a transcript?
    1. What does the transcript cover?
  4. When do students need a transcript? When to apply?
    1. When and why is a transcription required? How to use it?
  5. Which transcript is needed for which course?
  6. What to do with the transcript if you are in your final year?
  7. What documents are required in support of a transcript to apply abroad?
  8. Transcription (ToR) FAQ
    1. Q. How do I get my transcript? OR Where can I get a transcript?
    2. Q. What if I misplace my transcript?
    3. Q. What if my transcript is not in English?

What is a transcript?

A transcript is proof of education. It contains a detailed record of all the subjects you have studied with your scores in the form of grades or grades assigned by the study institution.

What are Academic Transcripts

What is a Transcript of Records (ToR)?

A transcript (ToR) is simply another name for transcript or academic transcript. There is no difference between these two or any of the names given below.

Documents Known as Transcripts / Common Names of Transcripts

Transcripts are commonly known as score sheets in India. Below is a list of documents known as academic transcripts or other names for transcripts:

  • Score sheet
  • List of brands
  • Academic certificates
  • Report card
  • Diploma Supplement
  • Learning statement
  • Achievement file
  • Academic record
  • Cumulative Record File (CRF)
  • Permanent record
  • Transcription of recordings (ToR)

You don’t have to own all of the above. These are just the other names in your transcripts and you must have proof to certify the qualifications you have completed to prove your application.

What is the difference between a diploma, a diploma and a transcript?

Although all documents – transcript, diploma, diploma, certificate and mark sheet – are proofs of having obtained a school diploma, a transcript is different from a diploma or a diploma .

Diploma/Diploma/Certificate: The final certificate you receive at the end of your training is called a diploma or a diploma or a certificate depending on the nature of the program followed.

Transcript of Records (ToR): The transcript of records that covers all of a student’s academic records is called a Transcript of Records or ToR. This involves a sheet containing the list of all courses/subjects studied, the grades received in each column, the student’s awards and achievements, and the degrees granted to the student for the entire academic program. There is no limit to the information that can be provided in a transcript.

What does the transcript cover?

A transcript should cover a full list or table of yearly modules/subjects and practical work we have studied and conducted throughout the study period. It consists of our ratings or ratings or, in some cases, the subject credit value mentioned therein, considering the rating system followed by an institution.

A transcript should contain the following information:

information in a transcript

It may or may not contain the following information:

  • The overall grade received by the student for the entire course/academic year
  • The total number of students in the class (overall class size to compare the ranking of a particular student)
  • The average grade of the class to specify where a particular student is

Note: A transcript must always be signed with a stamp by the institution’s registry so that it can be used as official letterhead.

When do students need a transcript? When to apply?

To attend a college or university abroad, applicants must provide the admissions committee with a set of documents to support their previous academic qualifications. These documents are called academic transcripts or transcripts. As proof of completion of your education, undergraduate or graduate studies, these documents are mandatory to substantiate your suitability for the program you aspire to pursue.

When and why is a transcription required? How to use it?

Students must produce transcripts while applying to a foreign university to attend their course selection. Students should keep their documents handy as electronic copies for immediate download to complete an application. Some overseas universities require their students to send hard copies of their transcripts through courier services such as DHL services. It is recommended that you read the university requirements carefully before submitting your documents.

Which transcript is needed for which course?

In accordance with the general requirements, you need transcripts of the last course studies.

  • Those applying for a graduate degree abroad need transcripts from their undergraduate studies.
  • Those applying for an undergraduate degree abroad need their high school (grade 12) or pre-university (undergraduate degree) transcripts.

However, in rare cases, universities may ask for proof of your last two or more qualifications. In any case, universities always specify what they need. Most graduate schools don’t need your transcripts for master’s or MBA courses.

What to do with the transcript if you are in your final year?

Those still pursuing their last qualification or awaiting results may not have access to their current transcript. They will obtain it at the end of their respective courses after the declaration of the results of the annual examination by the board of conduct. Applicants who plan to apply for graduate school while pursuing their final year of study would need further proof of their studies. They must submit an interim/provisional transcript that can be applied by the study institution with a detailed table of scores or grades received so far.

For example, if you are continuing your final year of a bachelor’s degree and intend to enter a master’s degree abroad, you should be able to provide the university with your second year transcript (mark sheet ) to establish your current status. Likewise, if you are pursuing your twelfth year and aspire to pursue a bachelor’s degree abroad, you should have your tenth or, in some cases, eleventh grade sheet handy for application.

What documents are required in support of a transcript to apply abroad?

The academic transcript covers the final grades of all your subjects. To view your arrears history, you need your institution to provide you with an arrears certificate. Some universities need this certificate to prove whether or not you are in arrears. In some countries, arrears have a huge impact on your chances of admission. You can read about it in detail at – Do backlogs matter.

Transcription (ToR) FAQ

Q. How do I get my transcript? OR Where can I get a transcript?

Transcripts are generated by the education conduct board, which can be received from the academic institute where you have pursued your studies. These can be obtained either by physically visiting the establishment or by contacting the authorities and asking them to send them by post.

The official transcript is always received in a sealed envelope stamped and signed by the issuing authority and the student can obtain several copies.

Q. What if I misplace my transcript?

For the first time, a transcript is issued either by an academic institution or by the council of its affiliation. In some cases, these are difficult to reissue and should therefore be kept with care. For those who have lost their transcripts, contacting the school board directly will help. Students should contact authorities to explain the loss of their transcript and request a duplicate transcript.

Q. What if my transcript is not in English?

Some institutes do not provide transcripts in English but in their native language. In such cases, students should have their transcripts developed in English. An important point to remember here is that you must provide both the original version and the translated version, as proof when applying for admission. The original and translated copies must be signed and stamped respectively by the educational institution and the official translator.

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